Select the dropdown status to the right of your name and choose the Remove access option. To do this, right-click (Windows) or CTRL+click (Mac) on the file, then select the Share option. You can reduce the number of files that are transferred by removing your access to documents you don't want transferred. Currently, there is no way to control this. Shared with Me Files: ALL files shared with you will be transferred over as part of the Transfer function (unless the document owner has turned off downloads and copies for commenters and viewers). Make sure that someone else has Manager permissions of each Shared Drive so someone else will be able to manage the files after you leave. Note: Files you created in Shared Drives are already available to members of the Shared Drive. Files that remain in just your My Drive will no longer be accessible to others with whom you shared them after your account expires. Transfer Ownership: You will want to transfer ownership of files that belong to Smith or others by moving them to Shared Drives. Before you begin the transfer (or if the transfer errors and does not complete), you may want to review large emails and save the attachments another way or delete these messages. If the transfer errors, this could be one cause. Large Email Messages: The transfer tool may have difficulty transferring large emails e.g. To view details on your storage usage, navigate to Google Drive Storage within your Google Drive to see the current storage used for your Gmail, Drive, and Photos. You may have to do some clean up or purchase more space from Google. Storage Amounts: Your Smith account has had unlimited storage but a personal Google account is limited to 15 GB. However, the new files may not be available for some period of time. Once you initiate the transfer or download, you will be able to continue to do your work and even log out. Processing Time: If you have a large amount of data, the processes may take up to several days to complete according to Google Support. IMPORTANT CONSIDERATIONS BEFORE YOU BEGIN TRANSFERRING AND EXPORTING YOUR GMAIL, DRIVE FILES, AND OTHER GOOGLE DATAĬopying and transferring your Smith email and My Drive files to a personal Google account takes only a few steps when you use Google’s transfer tool.Īceess Google's transfer tool from your Google Accountprofile page for your Smith account.

How to share google drive file